Terms & Conditions
1: This contract reflects the verbal agreement. It shall include any terms agreed prior to its issue. It shall be deemed unaccepted unless the booking form and retainer reservation fee is received by Northern Nites within 7 working days of the issuing date. No alterations may be made to this contract by client / contracted artiste’s / crisis cover entertainers without prior approval consent from Northern Nites. Please Note: by completing and sending the booking form, you agree that you are making a confirmed booking and entering into a contract which carries your acceptance, in full, of the booking terms.
2: Reservation fee (if applicable): you agree to our reservation fee which is payable in advance to secure entertainment. The reservation fee is deducted from the price quoted.
2.1 Overtime Charge: Any extension to the agreed timescale will be charged in addition to the booking fee per hour (or part hour), thereafter, which shall be payable in advance before commencement of extended entertainment.
3: The Client shall have the right to cancel the booking by serving upon Northern Nites not less than 28 clear days notice in writing. In the event of the client wishing to cancel this contract agreement for any reason other than Act of God or National Disaster, any advance reservation payment will be forfeited.
3.1: A cancellation fee of not less than 50% of the agreed fee will be due if the cancellation is within twenty eight (28) days of the performance.
3.2: A cancellation fee of not less than 75% of the agreed fee will be due if the cancellation is within fourteen (14) days of the performance.
3.3: The whole of the agreed fee will be due if cancellation is within seven (7) days of the performance.
4: In the unlikely event that Northern Nites is unable to attend personally due to accident or sudden illness, Northern Nites shall endeavour to provide a suitable substitute offering a similar service at no additional charge to the client. This does not apply in circumstances detailed below.
4.1: Force Majeure. Northern Nites will not be liable for failing to attend a booking, where the reason for non-attendance or late arrival is caused by adverse weather conditions (including Snow & Flooding), road closure, road traffic accident, vehicle breakdown, fuel shortages, acts of terrorism, industrial action, or other unavoidable circumstances deemed beyond our control.
5: The client will appreciate that suitable time for venue access, safe installation and dismantling and safe removal of equipment from venue is required in addition to performance time. Therefore, the client and venue will allow suitable time for the installation and dismantling and removal of disco equipment (up to 90 minutes each side of the booking times). Where appropriate, the client will also inform the venue, in advance, of artiste(s) requirements. Please note: Northern Nites shall not be liable for any additional charges levied to the client by the venue in relation to equipment assembly / removal timescales.
6: Performance time and ‘over time’ is restricted to a maximum of eight hours in a 24 hour period. Unless already agreed at the time of booking, the client agrees to make provision for suitable overnight accommodation to the satisfaction of the performer if time is exceeded.
7: The client will ensure that safe and adequate power is available for artiste’s performance.
7.1: The client will inform Northern Nites prior to performance date confirmation of venue sound limiter installation. Please note: Northern Nites reserves the right to decline entertainment at venues with sound limiter installed.
7.2: The client agrees to arrange suitable changing facilities for artiste’s as required.
8: The client ensures that they have verified venue power sources are electrically safe and conform to the HSE EAW Act 1989, and amendments thereafter. Copies of venue Electrical Installation Safety Certificate (Periodic Inspection Report to NIC EIC standards) must be made available upon request by the venue under LAW.
8.1: Northern Nites agrees to provide proof of Public Liability Insurance and certifications as required by the venue.
9: Northern Nites and their assistant(s) will respond to the client’s reasonable request(s) and conduct themselves in a professional manner throughout attendance at the venue.
9.1: Northern Nites will respond to the venue management’s reasonable requests as to volume, sitting of equipment and or any other reasonable request(s).
9.2: Northern Nites shall be in no way liable for breech of byelaws or conditions under which the venue is leased, hired or entrusted to the venue management.
9.3: The client will notify Northern Nites of that all appropriate licences as required by law are in force at the time of performance(s).
10: The client agrees to provide adequate supervision of guests and will ensure that venue management adequately supervises customers and or staff on site premises. Please note: Where the function may include guests under the age of 16 years, the client (or parent) is responsible for the behaviour and safety of any minors attending the venue. The client will provide and maintain adequate adult supervision at all times. Northern Nites will not be liable for the supervision of minors.
11: Verbal abuse, physical abuse or threatening behaviour from the client, the client’s guests, venue management or venue staff will not be tolerated and will result in the performance being terminated with no loss to the Northern Nites. Please note that if a performance has to be terminated for any reasons outlined in section 11 that no refund of any kind will be issued by Northern Nites.
11.1 The client agrees that compensation for any loss of or damage to Northern Nites equipment, vehicle(s) and/or personal belongings caused by the client, client’s guests, venue customers and or venue staff may be sought including any additional costs.
12: The client agrees that the confirmed entertainment start and finish times as specified in the contract are accurate and correct. Any extension beyond the confirmed finish time is at the discretion of Northern Nites and the management of the venue. See 2.1 for ‘Overtime Charge’.
13: Northern Nites will accept music lists and requests in advance of functions and will endeavour to play a reasonable number of the clients’ chosen requests, provided such requests are submitted in writing before the event. The client also agrees that Northern Nites cannot guarantee the inclusion of any difficult to source, obsolete or deleted titles either requested at the event or previously notified.
14: Where the client requests that Northern Nites set up DJ equipment at an earlier time prior to the actual start of the function, the client acknowledges that a tiered charge may be made for this additional service, and that this service will be subject to availability. In addition to any previously agreed charges, if Northern Nites should arrive at the clients venue at any earlier, pre-arranged time, and are unable to access the venue to set up the equipment or are prevented from doing so by the venue management, then the client shall be charged standing time at the hourly rate discretion of Northern Nites which must be settled in full before commencement of main entertainment.
14.1: Northern Nites will not be liable for any refund, in part or whole, where ‘we’ are late accessing the venue and setting up purely because of earlier events over-running, or where ‘we’ are prevented from accessing, setting up or providing our professional services by the venue management. Neither will Northern Nites be obligated to provide an extension to the agreed timescale on a pro-rata basis in these circumstances.
14.2: Where the venue does not have its own parking facilities, Northern Nites reserves the right to pass on any additional parking fees for refund by the client. Please note: that in accordance with Health and Safety laws, Northern Nites will refuse to work at venues where illegal or hazardous parking is required in order to unload vehicle. This also applies to general health and safety concerns within the venue such as navigating cluttered or unlit stairways and exits.
15: Where Northern Nites is engaged to work alongside a band (or other entertainer), it is the client’s responsibility to ensure that adequate space exists within the venue for both entertainers to set up their equipment and that separate power outlets exist. See 8
16: Where the event is being held in a marquee, the client will ensure that the work area is dry and that a minimum of 2x 13A power sockets are located within 15 metres of this area. Please note: Bad Weather or impending bad weather on the day will not allow Northern Nites or contracted artiste(s) to commence entertainment out-doors under any circumstances. Northern Nites accepts no responsibility for damage to electrical equipment if caused as a result of working in inappropriate weather conditions.
17: (In signing the contract, I agree that I have read the Terms and Conditions of hire and acknowledge booking details contained herein are correct.
18: Any changes to the contract must be written and signed, or emailed by the client to Northern Nites. Oral agreements are non-binding. If any portion of this agreement is made to be null and void, the remainder of the agreement shall remain in force.
(u) In signing the contract, I agree that I have read the Terms and Conditions of hire and acknowledge booking details contained herein are correct.